University of Arkansas for Medical Sciences

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Research Program Manager

Research Program Manager

Requisition ID 
Position Type 
Regular Full-Time
Sub Category 
COM Peds Center for Birth Defects HIS
Posted Date 
Post End Date 

More information about this job


The Research Program Manager will be part of a dynamic team in the Section of Birth Defect Research contributing to critical advancements in birth defects surveillance and research.  The Research Program Manager’s primary responsibility will be to provide program support for the Arkansas Reproductive Health Monitoring System (ARHMS).  He/she will be responsible for day-to-day oversight and supervision of staff of the statewide birth defect registry. ARHMS is an integral component of the Section and the Arkansas Center for Birth Defects Research and Prevention, and is a statewide, surveillance system that annually monitors approximately 40,000 live births, fetal deaths, and prenatally diagnosed birth defects.  The Program Manager will assist the Scientific and Medical Directors of ARHMS and will be primarily responsible for supervision of health information management specialists who abstract clinical information from medical records from 47 hospitals and other medical facilities across the state. The Program Manager will manage the technical aspect of ARHMS activities as related to medical record abstraction and data entry. 


The Program Manager will be responsible for timely ascertainment of cases for each birth year, conduct periodic field visits; ensure and adhere to organizational data quality standards; ensure validity checks are current and completed for key data elements; maintain up-to-date manual of operations, standard operating procedures and other registry documentation; ensure that data quality and control procedures exist and are implemented on an ongoing basis; ensure that HIM staff are adequately trained and re-trained in data collection and data entry procedures on an ongoing basis or as needed; ensure that data quality audits are conducted on an a regular basis.  The Program Manager will work closely with the Section for Birth Defects Research’s Database Manger to ensure the ARHMS database is maintained and updated as needed.


The Program Manager will assist in the development, evaluation, and implementation of research protocols and grants and will also support ongoing and new clinical and epidemiologic research.  The Program Manager will facilitate the timely collection of data necessary for participant recruitment and enrollment for these studies as needed.  The Program Manager will oversee the abstraction activities as they relate to prioritized research study objectives and will oversee communication between the ARHMS staff and clinical reviewers for these research studies.  The Program Manager will also work closely with faculty, research and public health partners, community organizations and external organizations (e.g., the National Birth Defects Prevention Network) that collaborate with, or request information from ARHMS. The position will also work with the ARHMS External Advisory Committee and the Arkansas Department of Health. 


The Program Manager will also assist in maintaining the ARHMS website and interactive database.  The Program Manager may also represent ARHMS in local, state and national organizations and the Section in collaborative public health groups working to improve healthy pregnancy outcomes.


  • Supervises HIS staff. Conducts periodic field visits. Monitors and manages case identification, ascertainment and abstraction progress towards monthly and annual ARHMS and research protocol goals on a regular basis. Ensures timely, accurate and complete ascertainment of cases for ARHMS and research protocols. Leads and/or assists in preparation, planning, and conduct of monthly staff meetings and other operational meetings as needed. Assists with case identification and abstraction of medical records as needed.
  • Conducts quality assurance and control activities; plan, conduct and/or facilitate HIM training and re-training regularly and/or as needed; oversees and implements clinical review process of ascertained cases for ARHMS and research protocols.
  • Leads and/or assists in preparation of annual and periodic data reports for ARHMS and related research studies (e.g., annual ARHMS report, NBDPN, etc.).
  • Works in collaboration with data programmer and data analyst to maintain ARHMS and relevant research databases.
  • Participates in research meetings.  Participates in the development (including writing, editing and/or formatting) of abstracts, posters, presentations, reports and publications in scientific journals.
  • Maintains current and complete manual of procedures, standard operating procedures and other relevant ARHMS and research protocol documentation.
  • Assists in formulating research questions and the development of grant proposals for ARHMS, the Center or Section. Assists in the selection, adaptation, and creation of measures related to birth defects research.  Recommends refinements of protocols used in research protocols.
  • Represents ARHMS in national organizations and/or the Section in state and local meetings and activities with research and public health partners.  Serves as the liaison with the Arkansas Department of Health Vital Statistics and state medical/hospital facilities.
  • Assist is maintaining ARHMS website and interactive database.
  • Other duties as assigned.


Bachelor’s degree in Health Information Management, Public Health, Epidemiology, Maternal and Child Health, Nursing or related field (e.g., chronic disease, environmental health, or genetics) plus 5 years working as a health information management specialist or registered nurse with certification, coding, and medical record abstraction experience including 3 years of experience working in a leadership/administrative role with population-based birth defects, or medical record abstraction or chronic disease surveillance required.


Knowledge, Skills & Abilities:

  • Knowledge and skills in using Microsoft Access for querying data reports and abstracting data for analytic purposes.
  • Ability to work effectively with interdisciplinary groups; supervise a staff of HIS team members.
  • Assess the impact of a variety of prevention interventions and make recommendations for public health action.
  • Ability to lead various types of investigations related to birth defects.
  • Devise methods to perform program evaluation and assist in the development of policy and procedures for new and existing programs.
  • Ability to advise health professionals and the public on birth defect occurrences, birth defect prevention, and services to families of children with birth defects.


Preferred Qualifications:

  • Master’s degree in Health Information Management, Public Health, Epidemiology, Maternal and Child Health or related field (e.g., chronic disease, environmental health, or genetics)
  • 5 or more years of experience conducting surveillance in a statewide, active, population-based birth defects surveillance system in the United States.
  • Had a leadership role in a population-based chronic disease surveillance system.
  • Supervisory/management experience.


Salary: Negotiable


UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

Physical Requirements

Stand: Frequently
Sit: Continuously
Walk: Frequently
Bend, crawl, crouch, kneel, stoop, or reach overhead: Frequently
Lift, push, pull, carry weight: 26 - 50 lbs
Use hands to touch, handle, or feel: Frequently
Talk: Continuously
Hear: Continuously
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Medical Facility Environment, Inside Office Environment
Noise Level: Moderate
Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
Hazards: None