The Research Program Manager will be part of a dynamic team in the Section of Birth Defect Research contributing to critical advancements in birth defects surveillance and research. The Research Program Manager’s primary responsibility will be to provide program support for the Arkansas Reproductive Health Monitoring System (ARHMS). He/she will be responsible for day-to-day oversight and supervision of staff of the statewide birth defect registry. ARHMS is an integral component of the Section and the Arkansas Center for Birth Defects Research and Prevention, and is a statewide, surveillance system that annually monitors approximately 40,000 live births, fetal deaths, and prenatally diagnosed birth defects. The Program Manager will assist the Scientific and Medical Directors of ARHMS and will be primarily responsible for supervision of health information management specialists who abstract clinical information from medical records from 47 hospitals and other medical facilities across the state. The Program Manager will manage the technical aspect of ARHMS activities as related to medical record abstraction and data entry.
The Program Manager will be responsible for timely ascertainment of cases for each birth year, conduct periodic field visits; ensure and adhere to organizational data quality standards; ensure validity checks are current and completed for key data elements; maintain up-to-date manual of operations, standard operating procedures and other registry documentation; ensure that data quality and control procedures exist and are implemented on an ongoing basis; ensure that HIM staff are adequately trained and re-trained in data collection and data entry procedures on an ongoing basis or as needed; ensure that data quality audits are conducted on an a regular basis. The Program Manager will work closely with the Section for Birth Defects Research’s Database Manger to ensure the ARHMS database is maintained and updated as needed.
The Program Manager will assist in the development, evaluation, and implementation of research protocols and grants and will also support ongoing and new clinical and epidemiologic research. The Program Manager will facilitate the timely collection of data necessary for participant recruitment and enrollment for these studies as needed. The Program Manager will oversee the abstraction activities as they relate to prioritized research study objectives and will oversee communication between the ARHMS staff and clinical reviewers for these research studies. The Program Manager will also work closely with faculty, research and public health partners, community organizations and external organizations (e.g., the National Birth Defects Prevention Network) that collaborate with, or request information from ARHMS. The position will also work with the ARHMS External Advisory Committee and the Arkansas Department of Health.
The Program Manager will also assist in maintaining the ARHMS website and interactive database. The Program Manager may also represent ARHMS in local, state and national organizations and the Section in collaborative public health groups working to improve healthy pregnancy outcomes.
Bachelor’s degree in Health Information Management, Public Health, Epidemiology, Maternal and Child Health, Nursing or related field (e.g., chronic disease, environmental health, or genetics) plus 5 years working as a health information management specialist or registered nurse with certification, coding, and medical record abstraction experience including 3 years of experience working in a leadership/administrative role with population-based birth defects, or medical record abstraction or chronic disease surveillance required.
Knowledge, Skills & Abilities:
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