The Administrative Specialist III works under general supervision and is responsible for providing administrative and clerical support to supervisory and professional staff in a specialty clinic for child and adolescent sexual abuse victims, adults who offend sexually, youth with sexual behavior problems, and their families.
UAMS offers amazing benefits and perks:
(35%) Administrative Support and Guest Relations:
Prepare documents (such as client intake information packet) for mailing to new clients. Fax progress reports and other correspondence . File billing sheets, correspondence, etc., in client charts on a daily basis . Prepare charts for discharge. Notify clients and referral sources of scheduled appointments through letter composition and/or phone contact. Database information will be entered on all Family Treatment Program clients. Greet clients and help monitor children in waiting room, and assist clients in completing necessary paperwork.
(30%) Billing Duties:
Obtain initial PCP authorizations and renewals , as required by Medicaid and other insurers. Run AVECS reports daily on all Medicaid clients. Prepare daily billing sheets according to therapists' appointment calendars. Billing sheets will include affixing labels containing updated information according to client 's reimbursement fee source, demographics , PCP referral/authorization, diagnosis, and the compilation of other pertinent billing information
(15%) Reception desk administrative support: Communicates with Outside Agencies and Insures Completeness of Client Paperwork Notification of appropriate agency, judges, probation officers, and other referring parties regarding client status, requesting information as needed. Coordinates and tracks completion of forms, progress reports, treatment plans, and discharge plans within time frames indicated.
(15%) Records update:
Submit original and renewal Title XX applications by requesting and submitting completed/signed applications from appropriate referral source (for example, DHS/DCFS supervisors) or directly from client. Review Crime Victims Reparations Board (CVRB) applications for accuracy and assist clients in understanding and completing forms to insure pertinent information is provided on the application. Incident reports from appropriate agencies (i.e., DHS, police and sheriff departments , etc.) will be requested to be included with CVRB application.
(5%) General/Other duties:
Performs other related duties as required or assigned.
High School Diploma/GED plus 3 years of administrative experience required.
UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.