University of Arkansas for Medical Sciences

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Administrative Specialist III

Administrative Specialist III

Requisition ID 
Position Type 
Regular Full-Time
Sub Category 
COM Peds Family Treatment Program Staff
Posted Date 
Post End Date 

More information about this job


The Administrative Specialist III works under general supervision and is responsible for providing administrative and clerical support to supervisory and professional staff in a specialty clinic for child and adolescent sexual abuse victims, adults who offend sexually, youth with sexual behavior problems, and their families.


UAMS offers amazing benefits and perks:

  • Health: Medical, Dental and Vision plans available for staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy


(35%) Administrative Support and Guest Relations:                                                                            

Prepare  documents  (such as client intake information  packet) for mailing to new clients. Fax progress reports and other correspondence . File billing sheets, correspondence, etc., in client charts on a daily  basis .  Prepare charts for discharge. Notify clients and referral sources of scheduled appointments  through  letter composition and/or phone contact. Database information will be entered on all Family Treatment Program clients. Greet clients and help  monitor children in waiting room, and  assist clients   in completing necessary paperwork.                      


(30%) Billing Duties:

Obtain initial PCP authorizations and renewals , as required by Medicaid and other insurers. Run AVECS reports daily on all Medicaid clients. Prepare daily billing sheets according to therapists' appointment calendars. Billing sheets will include affixing labels containing updated information according to client 's reimbursement fee source, demographics , PCP referral/authorization, diagnosis, and the compilation of other pertinent billing information


(15%) Reception desk administrative support:                                                                    Communicates with Outside Agencies and Insures Completeness of Client Paperwork Notification of appropriate agency, judges, probation officers, and other referring parties regarding client status, requesting information as needed. Coordinates and tracks completion of forms, progress reports, treatment plans, and discharge plans within time frames indicated. 


(15%) Records update:                                                                                                        

Submit original and  renewal Title XX applications  by requesting  and submitting completed/signed applications from appropriate referral source (for example, DHS/DCFS supervisors) or directly from client. Review Crime Victims Reparations Board (CVRB) applications for accuracy and assist clients in  understanding  and completing forms to insure  pertinent  information  is provided  on the application. Incident reports from appropriate agencies (i.e., DHS, police and sheriff departments , etc.) will be requested to be included with CVRB application.


(5%) General/Other duties:                                                                                                         

Performs other related duties as required or assigned.


High School Diploma/GED plus 3 years of administrative experience required.


Salary: $25,268


UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. 

Physical Requirements

Stand: Occasionally
Sit: Frequently
Walk: Frequently
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 11 - 25 lbs
Use hands to touch, handle, or feel: Occasionally
Talk: Frequently
Hear: Frequently
Taste or smell: Occasionally
Read, concentrate, think analytically: Frequently
Physical Environment: Inside Medical Facility Environment
Noise Level: Moderate
Visual Requirements: Color discrimination, Depth perception, Near visual acuity
Hazards: None