University of Arkansas for Medical Sciences

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Administrative Coordinator

Administrative Coordinator

Requisition ID 
2018-41183
Category 
Administrative
Position Type 
Regular Full-Time
Sub Category 
..
Department 
ICE BH Substance Use Disorder
Posted Date 
2/7/2018
Post End Date 
2/23/2018

More information about this job

Overview

The Administrative Coordinator coordinates general administrative functions of the DBH Grant and is responsible for coordinating activities, plan travel, maintain calendar and schedules of the grant. 

 

UAMS offers amazing benefits and perks:

  • Health: Medical, Dental and Vision plans available for staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary offered commensurate to experience.

Responsibilities

  • Establishes system for maintaining records of training programs.
  • Prepares correspondence, reports and forms for and on behalf of the CAST Program Grant.
  • Coordinates activities and paperwork involved in collection of data for contractual obligations.
  • Assists in making all travel and meeting arrangements.
  • Prepares necessary financial reports, purchases and reimbursements.
  • Prepares PowerPoint presentations and surveys about the CAST grant for round table discussions, forums, etc.
  • Writes and presents evaluation reports derived from the data analysis for quarterly and yearly reports and finding are coordinated with the DBH office.
  • Purchases office supplies for grant projects;generates purchase orders from various grant budgets; and generates subject payment requisitions and framework orders.
  • May perform other duties as assigned.

Qualifications

Minimum Qualifications:

  • Bachelor’s degree plus two (2) years of administrative experience OR High School Diploma/GED plus six (6) years of administrative experience.
  • Proficient in Microsoft Office Word, Excel and PowerPoint.

 

Competencies:

  • Flexible and demonstrate the ability to manage changing priorities.
  • Time management, organizational skills for multiple projects.
  • Demonstrates effective communication skills (verbally and non-verbally); communicates accurate and complete information.
  • Maintains strict confidentiality when necessary.
  • Demonstrates positive working relationships with co-workers, management team, and ancillary departments.
  • Follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines.
  • Assists internal and external stakeholders as needed with exceptional customer service.

Physical Requirements

Stand: Occasionally
Sit: Frequently
Walk: Occasionally
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 11 - 25 lbs
Use hands to touch, handle, or feel: Continuously
Talk: Continuously
Hear: Continuously
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Office Environment
Noise Level: Moderate
Visual Requirements: Far visual acuity, Near visual acuity
Hazards: None