• Administrative Analyst

    Posted Date 3 weeks ago(5/2/2018 6:17 PM)
    Requisition ID
    2018-42757
    Category
    Administrative
    Position Type
    Regular Full-Time
    Department
    OPS Campus Operation EO Materials Mgm
    Post End Date
    6/3/2018
  • Overview

    The Administrative Analyst processes requisitions & invoices for Campus Operations depts, researches & evaluates quotations, cost & service abilities of vendors, and performs cost analysis of products & materials to determine the feasibility.  Analyzes quotations and cost & service ability data prior to processing requisitions, and recommends products & materials based on cost analysis and feasibility research.

     

    The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity.  We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.  

     

    UAMS offers amazing benefits and perks:

    • Health: Medical, Dental and Vision plans available for staff and family
    • Holiday, Vacation and Sick Leave
    • Education discount for staff and dependents (undergraduate only)
    • Retirement: Up to 10% matched contribution from UAMS
    • Basic Life Insurance up to $50,000
    • Career Training and Educational Opportunities
    • Merchant Discounts
    • Concierge prescription delivery on the main campus when using UAMS pharmacy

     

    Salary:  Commensurate with experience

    Responsibilities

    • Processes requisitions and invoices for Engineering & Operations, Operational Support Services, and other Campus Operations departments;
    • contacts vendors to obtain quotations and to research cost and service abilities
    • maintains vendor files and updates data as needed;
    • maintains requisitions and purchase order files and updates as products and supplies are received;
    • enters data into SAP and TMA software databases;
    • creates new vendors within the SAP system;
    • coordinates with Procurement to change requisition and purchase order amounts, costs, and other data;
    • communicates with accounts payable to ensure proper payment of invoices;
    • processes requisitions for all licenses and permits for E&O shops;
    • follows through in a timely manner all requisitions and purchase orders from requisition to delivery, ensuring E&O shops receive their products correctly and in good condition;
    • Issues material and check in/out tools upon request to the various E&O shops;
    • receives and processes incoming products and supplies;
    • other duties as assigned

    Qualifications

    Minimum Qualifications:

    High School or GED equivalent diploma plus three (3) years of experience in warehouse management, facilities management, purchasing management, or similar administration management.  Must have a current, valid Arkansas State Driver’s License.

     

    Preferred Qualifications:

    Bachelor's degree in Business Management or related field.

     

    UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

    Physical Requirements

    Stand: Occasionally
    Sit: Frequently
    Walk: Occasionally
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 26 - 50 lbs
    Use hands to touch, handle, or feel: Occasionally
    Talk: Frequently
    Hear: Continuously
    Taste or smell: Frequently
    Read, concentrate, think analytically: Continuously
    Physical Environment: Inside Office Environment, Outdoor Weather Conditions
    Noise Level: Moderate
    Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
    Hazards: Biological, Chemical, Dust, Electrical, Fumes/Gases/Odors, Heavy machinery, Radiation, Sharp objects/tools

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