• Medical Services Administrator

    Posted Date 7 days ago(7 days ago)
    Requisition ID
    2018-43904
    Category
    Professional
    Position Type
    Regular Full-Time
    Department
    COM Internal Med General Medicine Admin
    Post End Date
    8/18/2018
  • Overview

    The Medical Services Administrator directs day to day operations of the Divisions by implementing division, administrative, and campus policies and procedures to attain goals and objectives. This position will make administrative recommendations to Division Director and Department Administrative staff in accordance with Department goals. This position is  responsible to Division Director with secondary responsibility to Department Administrator. The Medical Serviced Administrator will be the primary liaison between the Division and Dept. Administration, Campus Admin. support units, outside agencies, and the community.         

     

    UAMS offers amazing benefits and perks:

    • Health: Medical, Dental and Vision plans available for staff and family
    • Holiday, Vacation and Sick Leave
    • Education discount for staff and dependents (undergraduate only)
    • Retirement: Up to 10% matched contribution from UAMS
    • Basic Life Insurance up to $50,000
    • Career Training and Educational Opportunities
    • Merchant Discounts
    • Concierge prescription delivery on the main campus when using UAMS pharmacy

    Salary: Negotiable

                                                                                                                                  

    Responsibilities

    • Directs and coordinates all financial activities for the Divisions to include development and maintenance of annual budget (state funding, grants funding, clinical trials, sharing agreements, and clinical income). 
    • Responsible for all financial procedures and records.  
    • Monitors all division accounts for immediate reporting to Director and Department Administrator at all times.     
    • Directs and oversees Divisions staff, interviews and hires, schedules work hours, assigns duties, maintains leave records, signs time sheets, evaluates work performance, and makes recommendations for personnel actions. 
    • Trains and assists all personnel by informing/clarifying requirements, procedures and guidelines for operations. 
    • Offers technical assistance, guidance, and makes referral to other sources of expertise.  
    • Works with UAMS Immigration Services to coordinate visas/waivers for faculty and staff members as needed. 
    • Educates faculty and staff on policy changes and ensures compliance training.
    • Develops financials and facilitates faculty recruiting through the JFR system. 
    • Maintains FacFacts system information and Annual Report for Divisions, develops and maintain faculty FTE’s in FacFacts.
    • Facilitates submission of grant renewals, providing budget development and compilation and ensuring compliance with submission standards.  
    • Ensures grants funds are expended in an appropriate manner. 
    • Maintains communication with Grants Accounting, ORSP, NIH, and other granting agencies.
    • Develops and prepares financial, operating and overall status reports for Division Directors, Internal Medicine and Dean’s Office as requested.  
    • Variance analysis performed monthly. 
    • Maintains communication with Medicine Business Office, Personnel Office, Accounting Office, and Billing Office.
    • May perform other duties as assigned.

    Qualifications

    Bachelor's degree in Business Administration or related field plus 5 years of business administration experience OR Master's degree in Healthcare Administration or Business Administration plus 3 years of business administration experience required.

     

    Knowledge, Skills & Abilities:

    • Experience with computer systems and the ability to work with medical professionals.
    • Organizational/leadership skills needed plus experience in budgeting and maintenance of financial records along with variance analysis.
    • Supervisory, accounting, computer, & word processing skills required.

     

    UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. 

    Physical Requirements

    Stand: Occasionally
    Sit: Frequently
    Walk: Occasionally
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 11 - 25 lbs
    Use hands to touch, handle, or feel: Frequently
    Talk: Frequently
    Hear: Frequently
    Taste or smell: Never
    Read, concentrate, think analytically: Continuously
    Physical Environment: Inside Office Environment
    Noise Level: Quiet
    Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
    Hazards: None

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