• Administrative Specialist II

    Posted Date 1 week ago(1 week ago)
    Requisition ID
    2018-44115
    Category
    Administrative
    Position Type
    Regular Full-Time
    Department
    COM Anesthesiology Administration
    Post End Date
    8/22/2018
  • Overview

    The Administrative Specialist II will provide administrative support for Anesthesiology faculty and help maintain phone coverage, supplies for faculty, directing visitors, getting and distributing mail for Department, and helping to troubleshoot copier issues, etc.  This position will also place IT and physical plant work orders when needed and will maintain department phone listing.


     


    UAMS offers amazing benefits and perks:



    • Health: Medical, Dental and Vision plans available for staff and family

    • Holiday, Vacation and Sick Leave

    • Education discount for staff and dependents (undergraduate only)

    • Retirement: Up to 10% matched contribution from UAMS

    • Basic Life Insurance up to $50,000

    • Career Training and Educational Opportunities

    • Merchant Discounts

    • Concierge prescription delivery on the main campus when using UAMS pharmacy


    Salary: Negotiable

    Responsibilities


    • Welcome visitors to the Department Anesthesiology including: Answer main phone line; help direct visitor traffic flow; assist with faculty recruitment. 

    • Provide general administrative support for over 30 faculty members.

    • Help faculty identify and work with existing systems and solutions for common concerns (e.g., travel planning).

    • Pick up and distribute mail for entire Department.

    • Order and stock office supplies for second floor office suite.

    • Place work orders when needed.

    • Maintain department phone listing.

    • Help with phone and signage for new faculty offices or office moves.

    • Make copies or scan documents for faculty when needed. 

    • Help troubleshoot office equipment such as copiers, fax’s, etc.

    • Prepare word and excel documents as needed. 

    • Help support Chair’s executive assistant as needed with faculty recruitment and onboarding. (There may be times when picking up candidates from the airport or hotel is needed).

    • May Perform other duties as assigned.

    Qualifications

    High School diploma/GED plus 3 years of administrative experience required. 


     


    Knowledge, Skills & Abilities:


    Must have experience with Microsoft Word, Excel & PowerPoint


     


    UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. 

    Physical Requirements

    Stand: Frequently
    Sit: Frequently
    Walk: Occasionally
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 11 - 25 lbs
    Use hands to touch, handle, or feel: Frequently
    Talk: Frequently
    Hear: Continuously
    Taste or smell: Never
    Read, concentrate, think analytically: Frequently
    Physical Environment: Inside Office Environment
    Noise Level: Moderate
    Visual Requirements: Depth perception, Far visual acuity, Near visual acuity
    Hazards: None

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