• Administrative Coordinator

    Posted Date 2 weeks ago(1/4/2019 3:18 PM)
    Requisition ID
    Position Type
    Regular Full-Time
    COM Peds Schmieding Center Admin
    Post End Date
  • Overview

    **This is a day shift position and must be flexible with hours; Position is located in Lowell, AR**


    The Administrative Coordinator works under the supervision of the Administrative Services Manager. This job description is intended as a general summary of the role.  It does not address every potential task, duty or responsibility associated with the role and employment at UAMS.  Additionally, duties and responsibilities may change with the changing needs of the work unit, department or organization.  The Administrative Coordinator is responsible for coordinating office activities for faculty members and Providers.  Including research, preparing special reports, booking travel, submitting licenses, paying dues and memberships and various other duties as necessary.


    Salary: Negotiable


    UAMS offers amazing benefits and perks:

    • Health: Medical, Dental and Vision plans available for staff and family
    • Holiday, Vacation and Sick Leave
    • Education discount for staff and dependents (undergraduate only)
    • Retirement: Up to 10% matched contribution from UAMS
    • Basic Life Insurance up to $50,000
    • Career Training and Educational Opportunities
    • Merchant Discounts
    • Concierge prescription delivery on the main campus when using UAMS pharmacy



    • Manages meeting schedules for faculty.
    • Maintains faculty files (examples: CHMS and AFMC audit paperwork, background checks/child maltreatment checks/adult maltreatment checks, etc).
    • Assists in preparing typed communication, creates PowerPoint presentations.
    • Provides help to clinicians with research studies, board appeals, online CV updates.
    • Manages Faculty Development Report and Time and Effort.
    • Coordinates Promotion and Tenure committee meetings.
    • Schedules Faculty Development Seminars and other such trainings.
    • Coordinates the medical student program.
    • Plans and coordinates community outreach events.
    • Handles all UAMS purchasing and manages inventory of supplies.
    • Responsible for creating frameworks and requisitions.
    • Handles provider’s license and membership renewals, books trips, handles payables, sorts and delivers mail, assists with the traveling clinics from Little Rock.
    • Serves as backup for clinical support staff: (Patient Registration, Check Out, Insurance verification, billing, etc).
    • Coordinating faculty and student interview and assist with candidate transportation as needed.
    • May perform other duties as assigned.


    Bachelor's degree in Business Administration or Healthcare Administration or related field plus 3 years of administrative experience OR High School diploma plus 7 years of administrative experience required.


    Knowledge, Skills & Abilities:

    • Knowledge of medical center operations, payroll, HR principles, and administration.
    • Ability to collaborate with administrative and clinical partners to ensure seamless.
    • Operations between academic and clinical enterprise.

    Preferred Qualifications:

    • SAP experience.
    • Medical Transcription & Dictation experience.  

    This position is subject to a pre-employment criminal background check and drug screen. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 


    UAMS is an inclusive Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. 


    Physical Requirements

    Stand: Occasionally
    Sit: Frequently
    Walk: Frequently
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 11 - 25 lbs
    Use hands to touch, handle, or feel: Never
    Talk: Frequently
    Hear: Frequently
    Taste or smell: Never
    Read, concentrate, think analytically: Frequently
    Physical Environment: Inside Office Environment
    Noise Level: Moderate
    Visual Requirements: Color discrimination, Depth perception, Near visual acuity
    Hazards: None


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