• Cost Allocation Coordinator

    Posted Date 1 week ago(1/10/2019 8:49 AM)
    Requisition ID
    Position Type
    Regular Full-Time
    VCF Finance FI Cost Accounting
    Post End Date
  • Overview

    The Cost Allocation Coordinator is a member of the UAMS central administration finance team who focuses on the costing principles associated with the research function of the campus and reports to the Director of Cost Accounting. 


    The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity.  We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.  


    UAMS offers amazing benefits and perks:

    • Health: Medical, Dental and Vision plans available for staff and family
    • Holiday, Vacation and Sick Leave
    • Education discount for staff and dependents (undergraduate only)
    • Retirement: Up to 10% matched contribution from UAMS
    • Basic Life Insurance up to $50,000
    • Career Training and Educational Opportunities
    • Merchant Discounts
    • Concierge prescription delivery on the main campus when using UAMS pharmacy

    Salary:  Negotiable


    • Responsible for timely distribution, collection, and verification of time and effort reports for faculty and research personnel each semester. A complete understanding of federal grant regulations regarding compensation charges to grants will be required to fully support these responsibilities.  Individual will provide training and support to departments with regard to effort certification.
    • Responsible for conducting space surveys with regards to research space for preparation of University Facility and Administrative (F&A) rate proposals. Individual will be responsible for working closely with physical plant personnel of UAMS, Arkansas Children’s Research Institute, the Northwest Arkansas UAMS campus, and other regional campuses to establish proper functionalization of space on those campuses as required for F&A applications.  Individual will be responsible for training campus personnel in completion of survey; working with departments to educate on proper functionalization of space, and ‘walking’ the space to confirm submitted survey results.  Individual must be able to defend results to federal auditors during F&A rate negotiation.
    • Reviews F&A costing policies and their applications at the college and department levels. Employee will prepare various reports for the F&A rate proposal, and State and Federal reports.
    • Reviews functional activity coding of financial cost objects in SAP accounting records to insure proper collection of research or administrative costs in the F&A rate calculations.
    • Completes NSF, NIH, LCME, and other national surveys requesting research information.
    • Monitors restricted funds payroll correction activity to insure appropriate payroll records match with effort certifications. Employee will be responsible for processing Amended Payroll Corrections for UAMS.
    • Responsible for management review of research recharge (CORE) operations. Employee will work with research department finance personnel to establish appropriate rate structures for CORE offerings as they impact federal grant awards.  Employee will provide training, and reconcile annually the financial records of each CORE.  Employee will maintain the institutional official listing of all approved research CORES.
    • Perform other related duties as assigned.


    Minimum Qualifications:

    • Bachelor’s Degree in Accounting, Business, Finance, or related field plus five years of progressively responsible experience in financial or cost reporting and analysis that demonstrates a strong understanding of the required knowledge, skills, and abilities.

    Knowledge, Abilities, and Skills:

    • Knowledge of Federal grant costing policies.
    • Knowledge of Federal Facility and Administrative Rate Proposal process.
    • Ability to conduct trainings in classroom or one-on-one scenarios.
    • Ability to work with large spreadsheets and interpret large data sets of financial data.
    • Exceptional verbal and written communication skills are essential.
    • Expertise with various software programs (Excel, Word, Adobe, etc.) is required.
    • Experience working with large ERP systems for payroll and financial data analysis.

    Preferred Qualifications:

    • Bachelor’s Degree in Accounting.
    • Certified Professional Accountant (CPA); Certified Research Administrator (CRA), or MBA
    • Experience in a higher education, research, or health care setting
    • Experience in a grants accounting environment

    UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

    Physical Requirements

    Stand: Occasionally
    Sit: Frequently
    Walk: Occasionally
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 10 lbs or less
    Use hands to touch, handle, or feel: Occasionally
    Talk: Frequently
    Hear: Frequently
    Taste or smell: Never
    Read, concentrate, think analytically: Continuously
    Physical Environment: Inside Office Environment
    Noise Level: Quiet
    Visual Requirements: Near visual acuity
    Hazards: None


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