• Administrative Coordinator

    Posted Date 2 weeks ago(6/12/2019 2:48 PM)
    Requisition ID
    2019-60565
    Category
    Administrative
    Position Type
    Regular Full-Time
    Department
    ACHI Operations
    Post End Date
    6/26/2019
  • Overview

    The Operations Coordinator is in charge of organizing and synchronizing the activities of various managers and departments within the Arkansas Center for Health Improvement (ACHI). S/He ensures that the schedules, meetings and goals of each department work in harmony with ACHI goals/objectives. The ideal candidate must be a master communicator and able to adapt quickly to change. His /Her role is to quickly assess the effects of changing circumstances and develop strategies that will minimally influence other departments. S/He must have the ability to quickly and independently process ideas and implement changes to meet ACHI ever-changing projects.

     

    UAMS offers amazing benefits and perks:

    • Health: Medical, Dental and Vision plans available for staff and family
    • Holiday, Vacation and Sick Leave
    • Education discount for staff and dependents (undergraduate only)
    • Retirement: Up to 10% matched contribution from UAMS
    • Basic Life Insurance up to $50,000
    • Career Training and Educational Opportunities
    • Merchant Discounts
    • Concierge prescription delivery on the main campus when using UAMS pharmacy

    Salary offered commensurate with experience.

    Responsibilities

    • Provides relief staffing for the reception desk. Duties include but are not limited to answering and screening calls, routing messages, directing guests to planned meetings, meeting room set-up, scheduling conference rooms for meetings on and off site, scheduling conference calls, webinars, Skype calls, and other duties as assigned.
    • Responsible for the daily and weekly maintenance tasks for the operations and equipment of the ACHI office.
    • Organizes and schedules meetings for various department personnel, planning and scheduling special projects.
    • Provides clerical and administrative support for the department and organization.
    • Interacts with outside agencies and organizations as well as making sure that the agency’s key personnel are available as needed.
    • Arranges multiple projects using scheduling and time management skills.
    • Serves as one of the travel coordinators for ACHI Leadership and staff members. This involves making travel arrangements, getting approvals and processing the travel through the ACHI and UAMS –SAP systems.
    • Assists in proofreading documents at the request of staff and may assist the Director's Executive Assistant with tasks related to the bi-monthly Health Policy Board meeting.
    • Maintains electronic and paper filing systems, checking, stocking and ordering supplies.
    • Maintains a neat and orderly supply room and front desk.
    • Prepares documents and letters for mailing and distribution.
    • Organizes conference calls and maintains complex lists using Access, processing reimbursements claim forms, assisting in document preparation and production utilizing Word, Excel, Access, Publisher and PowerPoint software.
    • Requires problem solving, troubleshooting, and devising creative or alternative solutions when issues arise.
    • Assists the Operations Manager in addition to his/her other responsibilities.
    • Serves as backup to the Executive Assistant for arranging catering for meetings.
    • Backup for the BMI Assessment: This position provides backup support for the BMI Assessment for the ACHI Data Team six months a year. This includes responding to nurses’ questions about the BMI tracking process, resetting passwords, restoring access if it’s been disabled, maintaining spreadsheets for activating current nurses, providing front-line screening and management of issues related to the project, downloading the updated data entry from nurses via the BMI Site, formulating data to distribute weekly in the BMI Data Report.
    • Other Projects/duties as assigned.

    Qualifications

    Minimum Qualifications:

    • Bachelor’s Degree plus three (3) years of administrative assistant experience – OR - Associate’s Degree plus five (5) years of administrative assistant experience – OR - High School Diploma/GED plus seven (7) years of administrative assistant experience
    • Must be proficient in Microsoft Word, Excel, Outlook and PowerPoint
    • Must have excellent verbal and written communication skills including proofreading capability
    • Must be detail oriented

    Preferred Qualifications:

    • Bachelor’s Degree
    • Three years of administrative assistant experience (the year can be substituted for comparable
      academic work experience)
    • UAMS Travel and SAP Knowledge
    • Software products: Excel, Access, Adobe Acrobat Pro, Microsoft Publisher
    • Able to lift 20 lbs. with assistance

    This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

     

    UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

    Physical Requirements

    Stand: Frequently
    Sit: Frequently
    Walk: Frequently
    Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
    Lift, push, pull, carry weight: 11 - 25 lbs
    Use hands to touch, handle, or feel: Continuously
    Talk: Continuously
    Hear: Continuously
    Taste or smell: Occasionally
    Read, concentrate, think analytically: Continuously
    Physical Environment: Inside Office Environment
    Noise Level: Quiet
    Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
    Hazards: None

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