Department Business Coordinator

Posted Date 5 days ago(8/7/2020 10:47 AM)
Requisition ID
2020-66801
Category
Administrative
Position Type
Regular Full-Time
Department
COM Pediatrics CORE Practice Management
Post End Date
8/18/2020

Overview

The Department Business Coordinator will serve as the administrative office manager for the individual sections within the Department of Pediatrics.  Primary responsibilities include supervision of the section staff, working with budgets and purchasing in the section, and working on HR related issues with team.  This position will report to the section Practice Director.

 

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

UAMS offers amazing benefits and perks:
• Health: Medical, Dental and Vision plans available for staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

 

Salary: $17.09/hr ($35,554)

Responsibilities

  • Serves as Office Manager for Pediatric section.
  • Supervises office staff and manages employees’ schedules and leave requests.
  • Coordinate office positions and changes positions as needed for office coverage.
  • Ensures that staff are cross-trained to ensure continuous customer service, both internally and externally.
  • Maintains good communication lines with all employees and addresses problems and provides solutions.
  • Keeps current job descriptions on staff and maintains current records on all faculty and clinical staff to include copy of licenses, medical liability certificates, TB skin testing, HIPPA/IRB trainings, Safety and Compliance Trainings, CV’s & other certifications - obtaining updates as needed.
  • Oversees time sheets and leave forms for Section.
  • Evaluates job performance of administrative staff.
  • Attends professional development sessions and coordinates appropriate training for direct reports.
  • Communicates the mission, vision, values of the organization and reinforces the contribution of each position and employee to meeting the goals of the organization.
  • Assists Section Chief, Practice Director, and Peds Finance with budget related issues during the fiscal year and prepares for the next fiscal year.
  • Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, follows-up any outstanding invoices or balances.
  • Reviews, analyzes and reconciles faculty discretionary accounts.
  • Review and reconcile monthly budget reports.
  • Appropriately pays bills for cell phones, pagers, renewal of subscriptions or professional memberships.
  • Directs purchases through various accounts.
  • Orders equipment and office supplies as approved by the Practice Director and Section Chief. Manage section assets and maintains up to date records.
  • Organizes office moves as necessary when new faculty are hired.
  • Tracks and reports to UAMS Contract Services faculty members’ time on non-wRVU generating contracts, and ensures that M&O expenses on contracts are properly coded to ensure reimbursement for all contract-related expenses.
  • For research-related activities, communicates monthly with faculty and staff who have effort on grants to ensure accurate reporting of changes in effort to the DOP Grants Accounting Office.
  • Works with Peds HR in regard to recruiting and training of new hires, transfers, and processing of terminations.
  • Conducts interviews, makes hiring decisions, implements progressive discipline as needed and in consultation with the Practice Director and with support from HR/and as directed by Peds HR, and enforces institutional compliance requirements.
  • Completes all necessary background checks, drug screens, and reference checks for all new hires within the section.
  • Attends meetings and training opportunities for professional growth and development.
  • Assists patient/families and professionals with questions and/or problem issues that arise.
  • Maintain good working relationships with all individuals.
  • Appropriately completes other duties as assigned by Section Chief and Practice Director or Peds Administration.
    Other duties as assigned. 

 

Qualifications

  • Bachelor’s Degree in Healthcare, Business, Finance, or related field plus 4 years of management experience
  • 4 to 5 years of experience in business administration or related area

 

This position is subject to a pre-employment criminal background check, registry check, & drug screen.  A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

 

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

 

Physical Requirements

Stand: Occasionally
Sit: Occasionally
Walk: Occasionally
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 10 lbs or less
Use hands to touch, handle, or feel: Occasionally
Talk: Occasionally
Hear: Occasionally
Taste or smell: Occasionally
Read, concentrate, think analytically: Occasionally
Physical Environment: Inside Medical Facility Environment, Inside Office Environment
Noise Level: Quiet
Visual Requirements: Not required
Hazards: None

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