Manager of Operations

Posted Date 2 weeks ago(11/18/2021 9:31 PM)
Requisition ID
2021-80281
Category
Administrative
Position Type
Regular Full-Time
Department
AA Enrollment Services
Post End Date
12/19/2021

Overview

The Enrollment Services Operations Manager (ESOM) ensures smooth daily operations for the Department of Enrollment Services. The department of Enrollment Services includes the Office of the University Registrar, GUS (Student Information System) admissions and records functional/technical staff, and the UAMS Commencement Office. The ESOM manages the departmental budget, purchasing, supplies, daily office and building operations, diploma preparation, departmental contracts and vendor agreements, and provides seasonal staffing and project support to all areas of Enrollment Services. 

 

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

 

UAMS offers amazing benefits and perks:

  • Health: Medical, Dental and Vision plans available for staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary offered commensurate with experience

Responsibilities

  • Manages administrative aspects of the departmental budget, including preparation of weekly and monthly financial reports for the Assistant Provost for Enrollment Services and University Registrar (AP), certification and explanation of the department’s monthly variance reporting to the Academic Affairs, Assistant Provost for Finance and Administration, and timely management of Memos of Agreement, contracts and sole source requests.
  • Works closely with the AP to review spending and make appropriate budget projections and adjustments as well as provide ad hoc reporting and regular status reports regarding budget and purchasing issues.
  • Manages all levels of procurement for the office: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, and is responsible for ongoing retention and coordination of budget records for the department.
  • Responsible for department administrative projects as called upon monthly, quarterly and annually.
  • Space surveys, inventory tracking and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.
  • Works with the AP to submit mandatory payroll certifications, financial statements, budget request scenarios, department purchasing requests, and building maintenance and service requests.
  • Coordinates the diploma preparation process including all aspects of equipment, supplies and distribution.
  • Provide program support to each of the program/functional areas within Enrollment Services. These include, but are not limited to: transcript processing; enrollment verification; veteran student certifications and support; enrollment and registration; academic calendaring; reporting; policies and procedures; transfer credit evaluation; academic degree audit; commencement; GUS Reporting; and special projects development and coordination.
  • Perform other duties as assigned.

Qualifications

  • Bachelor's degree in business, finance, education, healthcare, higher education or related field plus two (2) years of administrative/operations experience OR
  • Associates degree in business, finance, education, healthcare, higher education or related field plus four (4) years of administrative/operations experience OR
  • High School diploma/GED plus six (6) years of administrative/operations experience required.

Preferred Qualifications:

  • Preference will be given to the candidate with experience in Higher Education Administration.
  • 2 years with MS Office, SAP or similar Budget and Personnel Software, PeopleSoft or similar Student Information System.

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.  If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

Physical Requirements

Stand: Frequently
Sit: Frequently
Walk: Frequently
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 10 lbs or less
Use hands to touch, handle, or feel: Frequently
Talk: Frequently
Hear: Continuously
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Office Environment
Noise Level: Moderate
Visual Requirements: Color discrimination, Depth perception, Far visual acuity, Near visual acuity
Hazards: None

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