-
- Prepares daily Anesthesiology assignments schedule and coordinate with Surgery Scheduling office the assignment of Anesthesia faculty and resident physicians, and medical students in main ORs, One Day Surgery, Jones Eye Institute, etc.
- Compiles faculty and resident call into call schedule document and publish each block/month.
- Updates and publish with changes as necessary.
- Compiles faculty roster, updating and publishing, as changes occur, in an accurate and timely manner.
- Analyzes scheduling patterns in these documents and bring inconsistencies or conflicts to the appropriate person’s (Office Manager, Chief Resident, etc.) attention.
- Provides administrative support for assigned faculty physicians and CRNAs.
- Trains new CRNA and faculty physicians on SpinFusion scheduling software.
- Monitors faculty and CRNA calendars in SpinFusion, processing/approving requests per scheduling guidelines, or as directed.
- Enters leave times for all faculty physicians in SpinFusion daily and pull leave time reports and verify accuracy of calculations of points/dollars.
- Acts as backup on the departmental web site, faculty leave order, telecommunications requests/issues, facility issues in the 2nd floor offices, mail, main departmental phone coverage, and radiation badges.
- BACKUP DUTIES ONLY: Grand Rounds, CME, Medical Students,
- Lectures: Assist Program Directors in all aspects of recruiting for the Summer Preceptor-ship student program.
- Coordinates schedules for the Summer Preceptor-ship students.
- Primary backup for Junior and Senior Medical students from UAMS, as well as out-of-state students, through the Surgical Sub-specialty, Introduction to Clinical Anesthesia, and Critical Care programs. Coordinate high school student tours hosted by UAMS Office of Diversity Affairs.
- Registering Conferences with the American Association of Nurse Anesthetists (AANA) so that CRNAs will be awarded CME credit for attendance.
- Track's CRNA attendance to these conferences and reporting attendance to the AANA so that the appropriate CME credits are given.
- Obtains goals and objectives, and disclosures, from each speaker for the weekly Grand Rounds and Case Conference.
- Enters this data into the RSS database so that the Conference attendance code may be generated.
- Prepares Session Announcements so that they are in compliance with CME guidelines, publish and post session announcements.
- Prepares of sign-in sheets for conferences.
- Attends weekly UAMS 6am Grand Rounds and 7am Case Conferences, in order to ensure all required processes are in place.
- Gathers all evaluations and input this information into New Innovations following conferences.
- Reconciles attendance based on sign-in sheets and call-ins (with the assigned conference code) to the UAMS CME office.
- Records attendance in the appropriate databases.
- Makes room reservation annually for the departmental Tuesday morning Grand Rounds and Case Conferences, arrange catering for these events, as needed.
- Coordinates In-Service training for resident and faculty physicians ensuring adherence to University guidelines governing these events.
- Compiles/publishes Departmental conference and lecture schedules.
- Assists in Administrative Support for the Anesthesiology Dept (30+ faculty) such as handling the department phone line, maintaining distribution lists and department phone lists, point of contact for troubleshooting issues with office equipment (copiers, faxes, printers), initiator of IT help-desk and campus work order requests, and general administrative support for efficient operation.
- Other Duties as Assigned.
-
Duties: Under the supervision of the Principal Investigator (PI), serves as a member of the Study Management Team, working directly with co-investigators, study project officers and other funded study sites across the U.S. in relation to daily research operations. Analyze birth defects data (e.g., prevalence, incidence, time trends, risk factors on various populations). Use various software programs (e.g. SAS, STATA, etc.) to generate complex data summaries, tables, charts, and graphic displays to manipulate data. Perform geospatial analysis using Arc GIS or other similar mapping software. Design, oversee, and/or participate in the production of summary data for epidemiologic and statistical updates, writes reports for program review and assists in the preparation of annual and periodic data reports and related research studies. Develop and formulate procedures for validating the integrity of data and establishing and modifying databases used to document research. Conduct quality assurance and control activities. Identity risk factors associated with and descriptive epidemiology of etiology, morbidity and mortality of birth defects, conducting studies and research information or research projects. Respond to requests for epidemiological data as required. Serve as the liaison with the Arkansas Department of Health Vital Statistics for data linkage and subject identification. Train faculty and staff on the use of databases and analytic research data programs. Mentor interns, trainees and students as requested.
-
- Prepares treatment rooms for examination
- Assists with medical procedures and examinations
- Conducts patient interviews, measures vital signs (i.e., pulse rate, temperature, blood pressure, weight, and height), and phlebotomy
- Performs EKG’s, dressing changes
- Performs administrative tasks by registering and scheduling patients for appointments, procedures, etc. using the various registration and scheduling systems.
- May perform other duties as assigned.
-
- Prepares treatment rooms for examination
- Assists with medical procedures and examinations
- Conducts patient interviews, measures vital signs (i.e., pulse rate, temperature, blood pressure, weight, and height), and phlebotomy
- Performs EKG’s, dressing changes
- Performs administrative tasks by registering and scheduling patients for appointments, procedures, etc. using the various registration and scheduling systems.
- May perform other duties as assigned.
-
- Work with the State Health Department to develop new grant ideas
- Conduct independent research using existing data and publish results
- Submit research grants as PI and Co-I
- Other duties as assigned
-
Par Level Replenishment:
- Responsible for accurately ordering and completely filling par levels of medical/surgical supplies in automated supply cabinets and manually controlled bulk par rooms.
- Checks par areas on a daily basis and as assigned; breaks down pallets and delivers supplies on carts; refills central supply inventory locations and adjusts inventory counts.
- Counts, manages and places replenishment orders as needed. This responsibility includes, but is not limited to, breakout and distribution of supplies to primary inventory locations as well as management of all secondary inventory points within the Med/Surg areas, Surgical (OR) Cathlab, Imaging and clinics throughout UAMS.
Supply Maintenance:
- Rotates supplies into Sterile and non-sterile area’s on shelves, specialty carts, floors on the FIFO (first in, first out) basis when restocking; daily checks supplies for package integrity and Outdates and removes damaged or outdated supplies.
- Performs cycle counts and corrects counts on a daily basis and as needed to ensure accurate inventory counts.
- Maintains cabinets and carts in assigned areas in a neat and orderly basis; organizes shelves, bins and labels and keeps the supply areas clean; follows through on needed repairs to cabinets and carts; removes unauthorized/excessive/damaged/outdated supplies.
Dispatch:
- Staffs the Central Supply dispatch window and tube systems as assigned; issues and records, supplies that are sent via pick up, delivery or tube system; greets visitors with customer service skills quickly and courteously; answers phone inquiries and assists as needed; issues out procedural trays and carts and records the issuance.
- Responsible for after hour delivery of Isolation cart.
Decision Making
- Must be able to identify correct supplies requested by clinicians; must be able to inspect and determine the sterility of packages; must react quickly to clinical requests especially in stat situations
Interaction:
- Daily interaction with various Nursing/Clinical staff and management. Infrequent contact with Physicians and sales staff.
Accountability
- Responsible for clean and sterile supplies used in patient care.
-
- Cleans, cut, and cooks food items according to menus, special dietary or nutritional restrictions, or numbers of portions to be served
- Cleans and inspects equipment, kitchen appliances, and work areas to ensure cleanliness and functional operation
- May perform other duties as assigned
-
- Cleans, cut, and cooks food items according to menus, special dietary or nutritional restrictions, or numbers of portions to be served
- Cleans and inspects equipment, kitchen appliances, and work areas to ensure cleanliness and functional operation
- May perform other duties as assigned
-
- Interacts with and assists the public in a professional and friendly manner as needed.
- Demonstrates effective communication skills; communicates accurate and complete information; maintains strict confidentiality when necessary.
- Demonstrates positive working relationships with co-workers, management team, and ancillary departments.
- Deals with conflicts in a positive and professional manner using careful listening and negotiation skills to resolve disagreements.
- Consistently utilizes communication devices and keeps accurate records as required.
- Demonstrates effective service recovery skills; follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines. Assists internal and external stakeholders as needed with exceptional customer service.
- Schedules, reschedules, and coordinates appointments using the hospital systems by performing visit notifications of patients.
- Conducts pre-registration as needed, inputs and/or updates accurate patient information.
- Processes walk-ins, creates new patient charts, accesses systems for orders as appropriate.
- Responsible for inventory, orders, and stocking supplies; cleans and maintains equipment; picks-up and delivers mail to mailroom; ensures the waiting room is clean and stocked with educational information and coffee.
- Performs ABN completion and schedules surgeries and/or tests.
- Issues school/work excuses; sends out no show letters; and takes patient photos.
- Responsible for blocking schedules as appropriate, cancel and reschedule appointments as requested.
- Conducts insurance verification and benefits explanation by running eligibility on patients; requests outside records and gathers outside medical records from referrals and files patient charts as needed.
- Conducts authorizations and pre-certifications; and tracks pre-authorizations and maintains referrals.
- Enters benefit and authorization information.
- Obtains, completes, and coordinates OON waivers.
- Collects and posts payments in and issues receipts.
- Responsible for reconciliation/management change fund, reconciliation of daily deposit and batch dollars, and must complete deposit agreement.
- Counsels patients on any and all related financial information (i.e. hospital discounts and reviewing MC screening.)
- May perform other duties as assigned.
-
-
Handles supply order and distributes supplies as necessary to clinic staff.
-
Special projects as requested.
-
Assists in the training of department staff, and update employee department guidelines as needed.
- Acts as patient advocate by maintaining the Operating Room (OR) cases for room scheduling, ensuring patients are able to be scheduled as originally expected and that there are no conflicts.
- Ensures case request have been pre-certified by insurance.
- Ensures there are no equipment conflicts based on case details.
-
Acts as a liaison with the clinic leadership as well as OR leadership.
-
Interacts with and assists the public in a professional and friendly manner as needed.
-
Demonstrates effective communication skills by communicating accurate and complete information; maintains strict confidentiality when necessary.
-
Demonstrates positive working relationships with co-workers, management team, and ancillary departments; follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines.
-
Assist internal and external stakeholders as needed with exceptional customer service.
- Perform other duties as assigned.
-
- The Administrator Coordinator will serve as the administrative assistant to the Associate Director for Administration and the Administrator/CFO of the Cancer Institute.
- The Administrative Coordinator will also work with other senior leaders as needed to support Cancer Institute activities and/or events.
- Duties include scheduling meetings through Microsoft Outlook, reserving rooms in 25 Live, assist with communications, registering for conferences, assisting with travel processing in SAP, preparing documents for meetings, distribution of meeting materials, and other administrative duties as assigned.
- The Administrative Coordinator will provide project support for activities or efforts in support of obtaining or maintaining NCI Designation.
- Duties may include documenting activities, assisting with communications, administration, reporting, taking minutes, formatting documents or spreadsheets and various duties as assigned to support NCI-designated related events (eg. external advisory board meetings, p30 grant submission, hosting of NCI site visit).
- May perform other duties as assigned.
-
- Prepare daily anesthesiology assignments schedule and coordinate with Surgery Scheduling office the assignment of Anesthesia faculty, fellows, residents, Certified Registered Nurse Anesthetists' (CRNA), trainees and other rotators.
- Compile faculty and resident call into call schedule document and publish each block/month.
- Update and publish with changes as necessary.
- Compile faculty roster, update and publish, as changes occur, in an accurate and timely manner.
- Analyze scheduling patterns in these documents and bring inconsistencies or conflicts to the appropriate person’s (e.g. Anesthesiologist in Charge, Coordinator, Chief Resident, etc.) attention.
- Schedule and coordinate travel from initial setup to processing reimbursements in the appropriate system for faculty and staff who will travel on University or Arkansas Children Hosptial’s (ACH) business in accordance with UAMS and ACH policies and follow best practices.
- Provide administrative support for faculty, CRNAs, and other staff or rotators.
- Serve as backup administrative support for fellows, residents, medical students, Student Registered Nurse Anesthetist's ( SRNA), and other trainees or rotators.
- Train new CRNA and faculty physicians on SpinFusion scheduling software.
- Monitor all assignments in SpinFusion, process/approve requests per scheduling guidelines, or as directed.
- Ensure that office and nourishment supplies are stocked.
- Report on telecommunications requests/issues, facility issues disseminate division mail, main departmental phone coverage, and radiation badges.
- Backup Pain Clinic phones as scheduled for pain clinic personnel.
- Manage and process the noncapital purchases using various systems including but not limited to SAP, eRequest and Ubuy.
- Follow purchase orders to insure three component completion.
- Analyze various SAP Reports for compliance with requisitions and purchase orders.
- Oversee the division’s inventory and complete all necessary tracking and paperwork required by UAMS or ACH.
- Insure all transactions are conducted in accordance with UAMS and ACH policies.
- Manage division’s petty cash fund.
- Access the scheduling system and leave order documentation to update leave and work hours for payroll including but not limited to sick, Children's Educational Activities Leave (CEAL), Family Medical Leave Amendment (FMLA), holiday and vacation hours for payroll submission to UAMS.
- Work in conjunction with team members to ensure all excess time is entered appropriately in the scheduling system so clinical incentives and excess duty pay will be paid out timely and accurately.
- Provide support for research, education, and quality improvement endeavors including but not limited to direct project support, collaborative support and as directed by project lead or Principal Investigator (PI).
- May perform other duties as assigned.
-
- Performs all transactions involving forms of payment including cash, cards, meal tickets and payroll deduct, etc.
- Preparing and producing specialty drinks
- Cleans immediate work area around register as well as work unit including walls, chairs, tables, cabinets, etc.
- Stocks paper goods, food items and beverages as needed
- May also prepare and/or serve food items for customers.
- May perform other duties as assigned
-
- Assists the public in a professional and friendly manner, performing registration of patients, patient billing, verification of insurance coverage and responding appropriately to the requirements of third-party payors.
- Processes walk-ins, create new patient charts, and access systems for orders as appropriate.
- Demonstrates positive working relationships with co-workers, management team, and ancillary departments by communicating accurate and complete information, maintaining strict confidentiality as appropriate.
- Using careful listening and negotiation skills to resolve disagreements, deals with conflicts in a positive and professional manner.
- Inventory, order, and stock supplies; cleans and maintains equipment. Pick-up and deliver mail to mailroom, ensures the waiting room is clean, stocked with educational information and coffee.
- Follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines.
- Other duties as assigned.
-
The Patient Care Technician works under the direct supervision of the R.N. and performs tasks and duties which do not require a license, professional judgment or intervention. The PCT must pass the required competencies. The PCT works within the Department of Nursing standards. The PCT adheres to UAMS clinical programs, policies, procedures and standards and guest care guidelines.
- Obtains patient report and has on-going communication with R.N. regarding patient care/changes in condition; Informs nurse of patient requests or complaints.
- Assists with admission, transfer, and discharge of patients.
- Transports patients to other areas of the hospital as directed.
- Carries out the Plan of Care for Patient using a Multidisciplinary Approach as Delegated by Team Leader.
- Communicates effectively with other team members to facilitate patient care.
- Accepts directions from R.N.s and team members.
- Follows through on delegated patient care activities.
- Provides appropriate grooming/oral hygiene and comfort measures and assists patients with activities (ambulation, up in chair, turn and reposition).
- Documents all patient care activities/tasks, vital signs, ADL, wave tests, I&O's accurately and timely and per unit and department standards.
- Assists patients and visitors with information and/or solutions to problems.
- Serves as resources person to support department members in performance of duties.
- Notifies appropriate staff members of problems requiring prompt intervention.
- May perform other duties as assigned.
-
- Prepares treatment rooms for examination
- Assists with medical procedures and examinations
- Conducts patient interviews, measures vital signs (i.e., pulse rate, temperature, blood pressure, weight, and height), and phlebotomy
- Performs EKG’s, dressing changes
- Performs administrative tasks by registering and scheduling patients for appointments, procedures, etc. using the various registration and scheduling systems.
- May perform other duties as assigned.
-
The PSA works under the direct supervision of the Clinical Services Manager (CSM) and the direction of the RN(s); performs tasks and duties for which they possess the competency that do not require a licensed practitioner. In the clerical support role, duties include assisting with processing of medical records for patient admission and discharge and receptionist for the nursing unit.
- Acquires initial and ongoing competencies for clinical care and clerical components
- Assists the care team in providing efficient, effective patient care
- Demonstrates competency in obtaining, maintaining and using equipment necessary for patient care and clerical support
- Documents care given according to standards
- Uses appropriate written and verbal communication
- Respects patient’s privacy and confidentiality
- Takes a proactive approach towards assisting patients, visitors and other staff
- Adheres to departmental attendance standards and responds to unit staffing needs
- Adheres to UAMS safety plan
- Complies with safety instructions and observes safe work practices
- Provides input on safety issues
- May be exposed to cleaning agents, blood and body fluids. May be exposed to infectious and contagious diseases
- Adheres to UAMS Code of Conduct
- Adheres to Clinical Programs and PRI Departmental policies and dress code standards
- Works effectively with team/work groups to fulfill UAMS mission
- Should be familiar with, and able to access the online policies from PRI, UAMS and Nursing Service
- Participates in ongoing hospital performance assessment and process improvement
- Participates in continuing education, professional/ institutional advancement opportunities
- May perform other duties as assigned.
-
Application Management/Student Services:
- Coordinates extramural tuition accounts between programs, Graduate School office, and Bursars office.
- Coordinates semester course offerings with the Registrar’s office.
- Process ProQuest and Survey of Earned Doctorate submissions for PhD graduates.
- Process clearance procedures of graduating students.
- Maintains Faculty/Student Credit Hour Report for tuition distribution.
- Maintains databases of student publications, presentations, awards, and recognition.
- Facilitates, maintains and tracks application process and interface with new Student Information System.
- Works with the Registrar’s office to stay current on the online application system and GUS; this includes pilot testing system updates when needed.
- Advises applicants on UAMS and GRS processes and policies, verifies documents for compliance with campus and system policy, and maintains data for institutional reporting.
- Collaborates with key program faculty and staff regarding application processing including providing up to date applicant information as requested, notifying programs when applications are complete, processing all admission decisions made by such programs, and sending admissions letters.
- Acts as point of contact between the Office of the University Registrar and faculty to facilitate onboarding new students into GUS for student portal and UAMS email creation.
- Process add/drop forms, academic change of plan or subplan forms, grade change forms, resolving GUS issues, and assisting with other admissions tasks as needed.
- Confirms yearbook information with OUR and verifies Commencement graduating students, dissertation titles, prior institution, etc. with OUR and Assistant Dean.
- Administers the Three Minute Thesis competition each spring which spans all colleges.
Account Management:
- Reconciles Graduate School’s monthly BTA accounts. Responsible for business processing in SAP and FFTA processing foundation account expenses. Assists with management of Graduate School grants.
- Process/manages all travel for Graduate School employees and for GRS events.
- Responsible for Time/Effort reports and KRONOS management for Graduate School faculty, Graduate Students, and Graduate School summer research participants.
- Completes GRS Inventory reports.
Administrative Coordinator:
- Serves as point of contact for the Clinical and Translational Science track in the Interdisciplinary Biomedical Sciences Program.
- Assists the Dean with admissions, course registration, and maintaining a tracking database of students in the CTS Track.
Manages Graduate School Events:
- Assists in the coordination and management of Graduate School/Graduate Student Association events, including awards receptions, Commencement Brunch and Ceremony, Research Induction Ceremony, Student Research Day, and Career Day.
Extramural Grants Program Administrator:
- Assists with managing research/recruitment grants budgets, progress reports, and closeout.
Secondary International Student Adviser:
- Ensures institutional and individual compliance with law by learning, interpreting and applying laws and government policies pertaining to advising international students.
- Collaborates with the International Student Adviser on international applications and students.
- Attends online/regional policy workshops (Federal INS Designation-Designated School Official)
May perform other duties as assigned.
-
- Gather all specimens for send out to Reference Labs; Enter results.
- Order specimens, print labels, label and status specimens.
- Consult with physicians and nursing staff regarding proper test for patients and proper orders for the requested tests.
- Provide results to doctors/nurses when available.
- Assure adequate inventory of shipping supplies and report shortages to supervisor.
- Other duties as assigned.
-
- Assists the Grants Director in managing and completing writing, editing, research, and submission tasks for written documents ranging from grant proposals, manuscripts, abstracts, presentations, nominations, biographies, profiles, and other writing and research assignments that support the Institute for Digital Health and Innovation.
- Works directly with Principal Investigators and key personnel to develop grant narratives, research plans, and supporting grant materials.
- Researches and cites statistics relevant to writing assignments. Tracks and documents monthly and annual programmatic outcomes and accomplishments. Manages the citation of all documents in the required style.
- Produces weekly reports.
- Checks compliance with grant guidelines and preparing Grants.gov applications and other formats for submission to the UAMS Office of Sponsored Programs Administrative Network.
- Manages multiple deadlines, both internally and externally.
- Assists authors in editing, citing, and submitting manuscripts related to digital health.
- Organizes meetings for the purpose of discussing potential grant opportunities, abstracts, articles, press releases and other writing opportunities.
- Identifies federal, state, and foundation grant opportunities that will further the purpose of Institute for Digital Health & Innovation.
- Conducts and assigns reviews to staff for potential grant opportunities for ANGELS / CDH.
- Interviews personnel as needed to gain information for grant submissions and other written materials.
- Serves as record keeper for all Institute for Digital Health & Innovation programmatic data necessary for written publications and distributes such data to requestors.
- Keeps all records and data up-to-date to the most recent date available for each data entry.
- Archives such data for all historical dates since each program’s inception.
- Creates program posters, dynamic presentations, and other visual or written displays for submission to intramural and extramural to showcase the Institute for Digital Health & Innovation’s achievements and current / future initiatives.
- Consults Institute for Digital Health and Innovation’s leading authors on the selection of the most appropriate journal for their topic, aligns all written material with journal guidelines, insures IRB compliance with journal submissions, revises narrative as necessary to achieve publication, and submits and re-submits articles until publication is achieved.
- Assists Institute for Digital Health & Innovation in synthesizing grant project outcomes by compiling data from project reports and creating compiled reports that document the overall success of all grant-funded programs within the Institute.
- Provides background research for needs assessments of grants and background sections of research manuscripts with the development of demographic profiles, synthesized data and statistics, translation and comparison of data, and demographic surveys to meet grant application requirements or journal/publication guidelines.
- Other duties as assigned
